Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use your information
Why does City Catering Southampton need to collect and store personal data?
In order for us to provide you with a reliable website experience we need to collect personal data to ensure we provide an effective communications service to you. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
In terms of being contacted for marketing purposes, City Catering Southampton will contact you for additional consent.
Will City Catering Southampton share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to City Catering Southampton in the course of dealing with you. For example, if you book catering and venue hire with us, we will need to pass your contact details onto the venue provider. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide to you on our behalf. When they no longer need your data to fulfil this service, they are required to dispose of the details in line with City Catering Southampton’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
How will City Catering Southampton use the personal data it collects about me?
City Catering Southampton will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. City Catering Southampton is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Under what circumstances will City Catering Southampton contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Can I find out the personal data that the organisation holds about me?
City Catering Southampton will provide the personal data we hold on you at your request, and can confirm what information we hold about you and how it is processed. If City Catering Southampton does hold personal data about you, you can request the following information:
What forms of ID will I need to provide in order to access this?
City Catering Southampton accepts the following forms of ID when information on your personal data is requested: passport; driving license.
Contact details of City Catering Southampton’s Data Protection Officer (DPO):